Name of claimant	…………………………
Ministry / Budget claimed under	…………………………
Total approved Budget for 2009	€
Amount of this claim	€
Remaining in Budget	€

BUDGET LINE

REFERENCE

Notes :

Before spending any money on the church’s behalf (or ordering something for which the church will have to pay), please make sure you have the right approval according to the published and communicated guidelines.

This means knowing how much you expect to spend, identifying the budget line that covers it and then either (please tick whichever applies):

□	Up to 100 €:	Being the budget line holder for the relevant Budget Line or having that person’s prior approval
□	Up to 250 €:	Having the prior approval of the Budget Line holder and the relevant responsible Council member / Treasurer
□	Up to 1000 €:	Having the prior approval of Standing Committee or Council, either directly or by a resolution of Council

Note that these approval limits only apply if there are sufficient budget funds remaining to cover the expense. If not, please refer to the Treasurer or Book-keeper for advice!

IMPORTANT
It is your responsibility to make sure you have the necessary approval, and that this is recorded either by getting appropriate signatures on this form or by having the approver send an e-mail to the church bookkeeper.

Claim for Reimbursement - please attach original invoices/receipts

Date of expense

Description of item

Purpose

Amount

Currency

Reimbursement will be made by direct transfer to a Belgian bank

Account number : ………………………………………..

A/c holder's name : …………………………………………

A/c holder’s address : …………………………………………

I confirm that all above expenses are incurred on behalf of The LINK.

Claimant: …………………………………… Signature : ………………………………………………………………… Date : ……………………..

Approved by Budget Line Holder: Signature: …………………………………………………………………. Date: ……………………..

Other approval if required: Signature: …………………………………………………………………. Date: ……………………..